February 2023 Agenda
WITHAM ST HUGHS PARISH COUNCIL
The Village Hall, Caraway Drive
Witham St Hughs
Lincoln
Telephone: 01522 869643
E-mail: parish.clerk@withamsthughs-pc.gov.uk
Website address: witham-st-hughs.parish.lincolnshire.gov.uk
NOTICE IS HEREBY GIVEN and COUNCILLORS are SUMMONED to attend the next meeting of Witham St Hughs Parish Council to be held on Wednesday 15th February 2023 at 7.00pm in the village hall.
At which the under mentioned business will be transacted.
There will be a 10-minute public forum at the start of the meeting, followed by a further 10 minutes allocated to receive reports from County and District Councillors, your presence is required during this time.
All public questions must be sent in beforehand, with speaking restricted 3 minutes per person.
Rachel Popplewell
Parish Clerk
10.02.2023
CHAIRMANS WELCOME & FIRE SAFETY BRIEF
1. Welcome and Apologies.
2. TO RECEIVE DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND OUTLINED IN THE COUNCILS CODE OF CONDUCT – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interest and any written requests for dispensations.
3. Health & Safety brief.
4. Notes of the Parish Council meeting held on Wednesday 18th January 2023 to be approved as minutes.
5. Clerks Update & Correspondence - to Resolve to approve any subsequent actions.
6. Finance.
a. To Authorise the signing of orders for payment, list previously circulated.
b. To receive the Bank Reconciliation as at 31.01.2023
c. To Approve costs to update the alarm panel.
d. To consider the quotes to install a new notice board at the Co-op.
7. Planning – to consider the following planning applications; -
a. Proposed part change of use from office to sales county (Sui Generis).
Unit 2 & 3 Electric Avenue, Witham St Hughs, Lincoln.
Ref – 23/0045/FUL
b. Prior approval for non-domestic 364.21kWp roof mounted solar PV system.
Cargill Plc and Frontier Agricultural Camp Road, Witham St Hughs.
Ref – 23/0110/PNREN
c. Application to discharge conditions 15(Site Access and Off-site Highways Works), 18 (sheepwalks Farm access closure and reinstatement of verge), and 21 (public transport infrastructure scheme) attached to planning application 15/1347/OUT.
Ref – 22/1008/DISCON
d. Application of proposed Tree works subject to Tree Preservation Order.
T1/T2 Oak – give lamps 3m clearance.
Unit 2a Network 45, Swinderby Industrial Park, Electric Avenue.
Ref – 23/0128/TPO
8. To review the following policies
a. Records Retention Policy
b. Subject Access Request Procedure
c. Data Breach Policy
d. Data Protection Policy
e. Data Map
f. To receive GDPR Security Compliance Check from Councillors.
9. To Resolve to join Lincolnshire Association of Local Councils Training Scheme.
10. To consider the possible options for a new piece of equipment for Hedge Lane play park.
11. To review the draft plans for the Village Hall extension.
12. DATE AND TIME OF NEXT MEETING.
Wednesday 15th February 2023 at 7pm.
The parish council will then Resolve to move into closed session to consider the following items.
1. Staffing.