Policies & Procedures – Witham St Hughs Parish Council

Publication Scheme

General Information:
Authority:	Witham St Hughs Parish Council
Responsible Officer:	Mrs Rachel Popplewell – Parish Clerk & RFO
Maintaining Officer:	Mrs Rachel Popplewell – Parish Clerk & RFO
Council Members:	7 Members
Website Address:	https://witham-st-hughs.parish.lincolnshire.gov.uk

Class 1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
Information to be published (This will be current information only)	How the information can be obtained
Who’s on the Council and its Committees	Parish Council Website
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and e-mail address if used)	Parish Council Website
Staffing structure	Parish Council Website

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Information to be published	How the information can be obtained
Current and previous financial year	Parish Council Website
Annual return form and report by auditor	Hard copy from Council Office
Finalised budget	Parish Council Website (minutes of relevant Parish Council meeting)
Precept	Parish Council Website (minutes of relevant Parish Council meeting)
Financial Standing Orders and Regulations	Parish Council Website
Grants given and received	Parish Council Website
List of current contracts and value of contract	Hard copy from Council Office
Members expenses	Hard copy from Council Office Parish Council Website (minutes of relevant Parish Council meeting)

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Information to be published	How the information can be obtained
Annual Report to Parish Meeting (current and previous year)	Parish Council Website

Class 4 – How we make decisions (Decision making processes and records of decisions)
Information to be published	How the information can be obtained
Timetable of meetings.	Parish Council Website
Agendas of meetings	Posted on Parish Council Notice Board at: Witham St Hughs Village Hall, Caraway Drive, Witham St Hughs, Lincoln. LN6 9XG
Minutes of meetings (N.B. This will exclude information that is properly regarded as private to the meeting)	Parish Council Website
Reports presented to Council meetings (N.B. This will exclude information that is properly regarded as private to the meeting)	Hard copy from Council Office
Responses to consultation papers	Hard copy from Council Office
Responses to planning applications	Parish Council Website (minutes of relevant Planning Committee meeting)

Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only
Information to be published	How the information can be obtained
Policies and procedures for the conduct of council business:	Parish Council Website
Procedural standing orders	Parish Council Website
Committee and sub-committee terms of reference	Parish Council Website
Delegated authority in respect of officers	Parish Council Website
Code of conduct	Parish Council Website
Policy statements	Parish Council Website

Class 6 – Lists and Registers Currently maintained lists and registers only
Information to be published	How the information can be obtained
Assets Register	Hard copy from Council Office
Register of members’ interests	North Kesteven District Council

Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
Information to be published	How the information can be obtained
Allotments	Hard Copu from Council Office
Village Hall	Hard Copy from Council Office
Parks, playing fields and recreational facilities	Hard copy from Council Office
Seating, litter bins and lighting	Hard copy from Council Office
Bus shelters	Hard copy from Council Office
Memorials x 2

Exempt Material:

Personal information relating to Councillors (other than required to be declared in Register of Interests)
Personal information relating to employees
Tenders and bids from contractors and suppliers(Note:Data Protection Legislation prohibits the publication of certain categories of information)
Vexatious or repeat requests.

Charging Policy:

Information can be inspected, by appointment, at the Parish Council’s Office free of charge.

The Parish Council can refuse a Freedom Of Information request if it will cost more than £450 to respond to.

Council may also ask for the request to be more specific for the information to be provided.

A detailed search of records is subject to a charge of

10p sheet of black & white photocopies

50p per sheet of colour copies

Postage - actual cost of Royal Mail second class post

Any photocopies will be subject to postage and packaging fee.

Review of Policy:

This Policy was reviewed and adopted by the Parish Council on 28th February 2018 and will be reviewed at least annually.

Policy Review 2019 - NG

Policy Reviewed (RP) March 2020, March 2021, March 2022, March 2023, March 2024